Party Planning

All posts tagged Party Planning

Ticketing 101 – How To

Posted by eventasticadmin on May 2, 2019
Posted in: Branded Customer Ticketing/Registration Tips, Creating Free Registration, Creating Ticketing, Event Planning Tips, Ticket & Registration Strategy. Tagged: , , , , , , , , , , , , , . Leave a comment

Sometimes the thought of creating ticketing or registration for an event, training session, class etc. can feel like an overwhelming task for the one whose been assigned to do so. You want to not only create the tool for signups but also be creative with the ticketing to use features allowing for more to be attracted to your page quickly such as timed ticketing options with varying pricing and even specialized promo code use with customized ticket messaging when a promo code is used.

Eventastic offers you customizable ticketing & registration software where with simple entries in the ticket popup text boxes or flicks of switches you have full 24/7 control over:

  • **The name of your tickets
  • **Small photo on ticket – company or organizational logo or otherwise (page small profile pic)
  • **The ticket price even if for free!
  • **What will be written on the ticket once received
  • **When the ticket will begin selling and when the cutoff date/time will be
  • **Clicking to have the ticket type count against capacity so as to never oversell the event
  • **Have the option to make a ticket worth more than one for instances of selling ‘Table of 8’ and when one is purchased 8 tickets are received for dispersal to those who’ll be sitting at the table
  • **Limiting the number you are willing to sell of this ticket type i.e. only accepting 20 Gold Sponsorships and 15 Silver Sponsorships?
  • **Limit the number of tickets you’ll allow to sell per transaction
  • **Passing along ticketing fees to the registrant at time of purchase
  • **Passing along any applicable tax to the registrant at time of purchase
  • **Charging an additional percentage to the customer such as a gratuity
  • **The addition of a registration form or registration questions when a person clicks to register or purchase tickets
  • **The addition of custom promo codes to apply toward you ticket being created
  • **Adding picture backgrounds to the tickets you create for added creativity for the registrant but also for quick differentiation at the entrance gate.

Not only do you have the full control of how you’ll sell your tickets with the features above, but also be able to choose a type of ticket that most suits your needs. Tickets, passes, vouchers, gift certificates, assigned seating options, campsite reservations, parking permits, fee based voting options are just some of the options Eventastic offers it’s customers. Add as many ticket types to your page as needed such as Early Bird tickets, Regular Admission, Guest, Parking Pass etc. The popup ticket template is easy and quick to use.

Once your tickets are created and your page has the features you want to help sell then simply copy and paste the autogenerated custom link to your ticketing/registration page found under your page “Get Details” while in edit mode. Share this link through email and all social media channels as well as link it through your business or organization’s website. Click here to get started in creating your ticketing page now!

Cheers!

Why Creating Ticketing For A Free Event Makes Sense

Posted by eventasticadmin on April 11, 2019
Posted in: Branded Customer Ticketing/Registration Tips, Creating Ticketing, Event Planning Tips, Registration Forms, Silent Auction Promotion. Tagged: , , , , , , , , , , . Leave a comment
Eventastic ticketing and registration software was designed to allow you to easily and quickly create your ticketing & registration for small, large or mega sized events; whether for daily attraction ticketing, huge concerts, fundraisers, sporting & art classes or even a small personal get-together. We’ve made it super simple for you to create a page and add the features you want and need to help market, add intrigue and encourage attendance as well as encourage additional revenue generation.
In creating this software we felt it was important to provide the organizer/user not only the tools to be able to sell tickets, products, services as well as collect money for special causes but also to permit free registrations for free events and also allow for those extra sales opportunities and collection options as well as facilitate data collection necessary to encourage even more success with future offerings.
By creating a free ticket for your free to attend party or event you’ll have the tools at hand to add other features to your registration page to not only entice participation and encourage attendance but also build the excitement you’re looking for from your guests through such features as photo and video sharing, silent auction items sneak peak option plus more. (You’ll love the auto-generated customized silent auction bid sheets!)  Even features like donation & guest funding button options can easily be added to your page to allow online transactions for a special cause 24/7 especially for those who can’t attend but still want to give.  Easily add options to allow purchasing of products or services you’re also wanting registrants to be aware of as well as any social media channels for easy follows, likes and sharing.
In addition we’ve provided an easy to read dashboard for your registration page which displays all registrants and transactions made on a real time basis 24/7; showing all funds collected, pertinent registrant contact info for this and future event offerings plus downloadable spreadsheets displaying registration questions & answers you may have requested. It’s easy to have guests simply attend an event for free with no signup requirements but it makes more sense to take advantage of using extra features offered through your registration software helping with fundraising and gaining helpful information which can be used to facilitate future events or causes.

Some Regularly Used Registration Form Questions:

  • *Do you as our guest prefer chicken or fish?
  • *Do you have any allergies you would like us to be aware of?
  • *Where did you hear of this event? Radio, TV, Print Ads, Social Media, other?
  • *Would you or others you know be interested in attending future events of this nature?
  • *Are you interested in receiving our monthly newsletter?
  • *Would you like to be contacted by someone from our sales team to inform you of our offerings?
  • *Do you have any recommendations for future events offered through our company?
  • *Would you be interested in volunteering with our organization?

No other software in the industry offers such a vast array of unique services and customizable sales & marketing tools for free or paid ticketed events! Take a moment to create your free registration ticketing page and take advantage of the innovative features available at your fingertips. Don’t already have an account? Click here to test drive our basic software or learn about our ‘PRO’ Branded Version now.

Cheers!

Fast & Easy Event Ticketing On Your Website Driving Your SEO

Posted by Judy Bird on November 18, 2016
Posted in: Event Planning Tips, Event Technology, Promotion Tips, Ticket & Registration Strategy. Tagged: , , , , , , , , , , , , , . 1 Comment

Event Ticketing On Your Website Driving SEO

Selling tickets for events can be a cumbersome and costly task for those involved. Believe me! I know. Many times there is time spent on ticket artwork and committee approval, printing costs and then the chore of having to distribute stacks of tickets to everyone on the event committee in the hopes that they will not only have but take the time to sell and safely collect the monies.

Everyone knows that with our busy schedules these days, simplifying processes like event ticket sales can only be welcomed with open arms. Why not simplify the ticketing process AND drive more traffic to your website at the same time!

Increasing search engine optimization is an important goal in business. Increasing the amount of visitors to your website and obtaining a high-ranking placement in search results can be achieved using various strategies, tactics and techniques. Being able to sell tickets for seminars, conferences and other events on your website is yet one more way to bring traffic to your business and increase SEO. Eventastic has a tool to help you achieve this!

Eventastic is a free website allowing you to create and market events using various features provided. Great for all events, festivals, seminars, programs, classes, amusements, attractions etc. of any size! Now you can use our Ticketing Kiosk for even faster purchases/registrations while still collecting all your needed data!  When sharing your custom event kiosk the purchaser only sees the ticketing/registration options available rather than a full event page.  For a fast and easy way of putting ticketing on your website using our ticketing kiosk you simply:

1. Click “Create” in the top bar.

2. Add the name of your event & category for search purposes and receive an auto-generated Micro-Site page where you’ll be able to edit event location, date/time.

3. Turn ‘On’ the ticketing/registration feature of your event page & fill in your ticketing information. Add name, price, description, duration/time to be sold & other customization for your ticket type. Even add promo codes and a custom registration form and pass along ticketing fees to purchasers!

eventastic-ticketingregistration

Create Ticket types.png

Once you create tickets, passes or vouchers for your event a customized ‘Ticketing Kiosk’ will automatically be generated which you can embed seamlessly into your website displaying only your ticketing or registration options and not a full event page. PLUS, you are provided links to share your ticketing kiosk through social media channels all over the web as you so choose. Cut, paste, post and sell! It’s that easy!

eventastic-online-ticket-kiosk

If you are planning an event and ticketing is involved, then take this opportunity to use this online ticketing tool making the process of selling and buying tickets easy for everyone!

Sell More Tickets, Raise More Money and Drive SEO! Click Here Now!

Creative Event Marketing Using Online Tools

Posted by Judy Bird on August 21, 2015
Posted in: Event Planning Tips, Event Technology, Promotion Tips. Tagged: , , , , , , , , , , , , , , , , . Leave a comment

Photos & Video Inspire & Entice

It’s about the experience. So much of marketing an event has to do with passing the feeling of the event you’re proposing on to the viewer. If the senses can be touched in an advertisement then the guest is more likely to engage in what they are viewing and more likely to purchase or participate.

An event organizer has the ability to entice guests when photos and video are creatively used on their event website. Whether it is through the use of colour, words, specific pictures, music or a message creatively chosen, placed or collaged which are relevant to the event, people are more likely to connect if the feeling they get from the event website is one that leaves them wanting more from the experience.

Achieving Your Goal

Add multiple cover photos to your event website to help market your event.

Add multiple cover photos to your event website to help market your event.

Whether a conference, workshop, networking event, personal party, festival, charity or sporting event etc.; you the organizer have the ability to market your event even further depending on how creative you get using the event website tools at hand. Let’s face it, receiving an invite to a party or event which has the words “You’re Invited” followed by the time and place is simple and gets the basic info to the guest but gives nothing more to entice them to want to register or participate.

When considering the use of online marketing tools for your event website consider the following:

  1. Type of event – personal, sporting, community, business etc.
  2. Mood of the event – serious, fun, exciting, competitive etc.
  3. Guests Event is Directed – professionals, friends, family, community etc.
  4. Message are you trying to get across – Collecting donations, offering training or learning opportunity, family fun…
Create fun event invites using Eventastic

Create fun party invites using Eventastic

Choose good quality photos you’ve purchased online or from your personal collection and size or crop to display as you choose on your event website. By googling ‘free downloadable pictures’ and searching key words, your photo repertoire can quickly increase.  If this is a repeat event you may want to use photos from past events and better yet if a photographer had been hired for the previous event you can use their watermarked pics to further advertise/support their business in your messaging. Likewise use good quality video of your band playing or excerpts from a speakers repertoire that serves to entice a person to want to attend.

Add a photo of what you're guest funding for.

Add a photo of what you’re guest funding for.

Community family events could have photos including parents and children or key entertainers. Conferences could have revolving cover photos of presenters and poster pics of key things offered. Of course a business networking event could have pictures of multiple people shaking hands and engulfed in conversation enticing the attendee to want to participate in and experience this same feel. You may decide to add a key phrase to your photo to get a key message across or even share event sponsor or exhibitor logos on a cover photo with a thank you message to further advertise businesses that are supporting your event. When asking for donations or guest funding for a special cause on your event website add relatable photos that guests will see and understand the need like the school playground or hospital MRI machine. Adding a personal message invite through video upload adds even more to the experience.

Getting Creative

With computer software available these days and a little googling you can learn to be quite creative with your photos and video no matter what your experience is. I use a Mac computer and have fun editing with ‘Pages’and Photoshop.  I’ve learned to drag photos to new Pages projects with 200x mag, add text, and with the magic of command/shift/4 can cut the rectangular advertisement to a rough size of 1200 x 900 which then renders perfectly on Eventastic’s website. I play with text type and colour as well as photo editing tools to make it all come together.

Your Event Website

Eventastic is designed to help you creatively market and manage your events where people truly get a feel for what they will experience.  People worldwide are now using Eventastic for personal, business and community events and programs.  You’ll have access to multiple features like registration/ticketing, donation and guest funding options, item and service sales options, photo and video upload capability, gamification options and a full dashboard to manage all guest or participant responses.

Create and add as many cover photos or video clips to your event website as you would like.  Add photos to highlight donation, guest funding, silent auction and merchandise options.  A photo album sharing feature option on Eventastic allows the organizer and guests to add photos to one or more albums which encourages guest participation and increase page views. Simply drag and drop unedited smartphone or computer pics to your page or get more creative and work some advertising/marketing magic with photos prior to uploading.

With even more marketing options like social media sharing allowing viewers to follow or like your pages and an amazing innovative ticketing kiosk allowing event ticket sales to occur on your own business website or as an immediate window on social media channels we foresee your event will be a huge success. Try it now.

Cheers!

Top 5 Ways of Staying Task Focused

Posted by Judy Bird on June 2, 2015
Posted in: Event Planning Tips, Event Technology, Ticket & Registration Strategy. Tagged: , , , , , , , , , , . Leave a comment
Staying task focused is easier using these methods.

Staying task focused is easier using these methods.

There are a number of reasons why we sometimes lose focus when trying to accomplished a task. Whether you’re feeling under the weather, stressed, depressed, over worked or on a more positive side, excited about an upcoming event in your life that is taking your mind in other directions.  We all feel one or more of these things from time to time causing us to be distracted from the work/task needing to be done.  Here is a short list of 5 things you can do to help you stay focused and successfully get the job done in a more time efficient manner.

1. Create a Time Schedule

Planning and executing an actual schedule for the hour, day, week or month you’ve allotted to get the job done serves as a concrete reference for completing the task at hand. Breaking down the time period into smaller portions with goals for each will serve as a reference to keep you focused and help to keep your mind from drifting.

2. Be Realistic in Your Goals

Be realistic about what you can actually accomplish in the time you’ve been given. Thinking you can get a task completed in an unrealistic period of time while motivational for some personality types can serve to be the opposite for others resulting in feelings of frustration and in turn causing unrelated task thoughts to surface.  Being aware of your realistic abilities in successfully completing the task in a timely fashion may require delegating portions to others and knowing when asking for help will serve to assist in keeping thoughts of being overwhelmed from entering the picture thus keeping you and maybe the team focused.

3. Create an Environment Conducive to Your Success

The environment you choose to get the job done will affect the speed and success of your task outcome. Creating a work space with less or no noise, visual distractions, limited interruptions, comfortable temperature and tools needed to assist you, all serve to assist with your focus and productivity.

4. Support Your Personal Wellbeing

Feeling tired, hungry, fidgety, overwhelmed and/or not up to par are feelings you should not be experiencing when tasks at hand are requiring your full attention. There are a number of things you can do to help support your physical and mental health thus helping to keep your mind on track in accomplishing your goals. Even if you can’t feel great on every level for whatever reason, make sure you implement and change the things you can to enable those positive focused thought patterns you’re needing at the time. Getting enough sleep, exercise, eating and drinking healthy options and giving yourself permission to deal with unrelated stressful situations at another time of the day are all helpful ways of allowing your mind and body to stay focused.

5. Take Advantage of Helpful Tools

Being privy to and using tools available to assist you with tasks that will make your job easier and more time efficient is key to helping you stay focused. Success in moving forward in completing a task results in feelings of accomplishment and satisfaction serving to motivate one to progress on with more focused attention.

Eventastic was created as an online event management and marketing tool for anyone worldwide planning parties or events of any size whether for personal, community or corporate purposes.  The online platform is free to sign up and easy to navigate. So much more than a ticketing and registration events platform; Eventastic serves to not only assist the organizer in creating the experience they are wishing to convey to their attendee but also help promote and market using multiple features and tools.

We hope you find our tips helpful. Let us know if you have other suggestions you would add to the list that you’ve found helpful.

Reading Week Checklist

Posted by Judy Bird on January 2, 2015
Posted in: Event Planning Tips, March Break, Promotion Tips, Reading Week. Tagged: , , , , , , , , , , , , , , , , , , . Leave a comment

Reading Week is the scheduled week off for students in graduate schools where there are no classes so they can take the week to research course information for the next term and begin studying madly in order to excel beyond their wildest dreams….. NOT!

Time For A Break

Everyone knows that winter break in February/March is used by most students as a time to relax, let loose and have fun with friends before the next school term begins. Some plan to remain in their city of study, some return to their home towns, and others plan to get away to a holiday destination.

Reading? It’s not likely that the economics books or science texts will even be opened during this time and the only reading which will occur will be on Twitter, Tumbler and other social media accounts to keep them in the know of which parties are occurring and where. While this may be a bit of an exaggeration, it’s not necessarily a bad thing that students take this time to reconnect with friends and maybe family. Everyone needs a break from stressors; take a time to mentally regroup, and subsequently be ready to go hard and steady for the following term.Students planning Eventastic party

Whether you’re talking trips, parties, keggers etc., you need an organizer or a group organizing this to make it happen. Everyone wants their event to be successful, where the words “Wasn’t THAT a party!” are repeated over and over again. It all starts with a great idea. There are basic things to consider once the idea is formulated.

Your Party Planning Checklist

  1. Where will the party will take place
  2. Date of the party
  3. Time the party will start and goal for ending
  4. Details guests need to know – food? drinks? theme? passport required?
  5. Costs – will you charge an attendance fee to offset costs of food, kegs, next day cleaning lady?  Or lodging fees if its a destination trip?
  6. Goodwill – Are you considering adding a charitable cause for your party where donations can be made to a community organization?
  7. Theme – do you want to sell themed t-shirts etc. to get everyone in the spirit?
  8. Who will be invited
  9. Collect your money safely
  10. Get the word out – social media, email etc…

If you’re wanting to do something for Reading Week now is the time to get on it!

Eventastic.com is your free online party and event tool helping you plan and manage easily. Have fun creating your party or excursion invite using photo and video technology, ticketing, registration, and more. Start Now!

Allergy Conscious Event Planning Tips

Posted by Judy Bird on December 18, 2014
Posted in: Event Planning Tips, Event Technology, Promotion Tips. Tagged: , , , , , , , , , . 1 Comment

Allergy Conscious Event Planning

As an event planner there is so much to consider when planning a party or event no matter what the size. When making your spreadsheet or lists of things to cover do you consider putting ‘Food Allergy Awareness’ on your list?

I quite accidentally found out recently that I am allergic to hazelnuts. I have never been one to gravitate to a bowl of mixed nuts at any party and don’t have a particular yearning for nuts in any dish or baking, so it wasn’t a surprise that it took this long to discover this ‘new’ allergy of mine. It would appear that the new nut of choice in dishes these days is hazelnuts and so I have become very conscious of food ingredients when attending any party or event.

Let’s face it though, there are so many types of allergies out there that as an event planner you would never be able to cover all your bases with every guest. The reality is, that depending on what type of event is being planned, attendees could be affected not only by food allergies, but also seasonal, pet, insects etc.

Allergy Stats

1.The number of people in the U.S. who have either allergic or asthmatic symptoms is estimated at one in five.

2. It is estimated that 55% of the U.S. population tests positive to one or more allergens.

3. There are approximately 30,000 emergency room visits in the U.S. every year caused by allergic reactions.

4. Approximately 7% of Canadians self-report a food allergy.

Food Allergy Facts

Food allergies and intolerances can affect nearly everyone at some point in their life. Food allergies are sensitivities people experience as a reaction of the body’s immune system to certain proteins or irritants. The most common food allergies experienced would be milk, egg, wheat, nut, fish, shellfish, sulfite and soy. When someone is exposed to a food protein that their immune system determines as harmful, the body will produce antibodies and chemicals such as histamines. These histamines can cause a reaction in the respiratory system, gastrointestinal tract, skin or cardiovascular system. At times, these reactions are quite severe and require immediate action.

How To Prepare As An Event Planner

Most times, people attending events are aware if they have allergies, what questions they need to ask, and what to avoid. As an event planner though there are a few things you can do to be ‘Allergy Conscious’ at your event.

1. If aware of any specific guest food allergies prior to the event, try to avoid use of those ingredients.

2. Provide guests 2 or more dish options to allow them choices in case of allergies.

3. Ensure servers are aware of appetizer and dish ingredients in case they are questioned by guests about possible common allergens in the food. Instruct servers to ask chefs directly in cases of other specific allergen inquiries.

4. Have wait staff communicate with guests when serving appetizers if they contain known common allergens or have ingredient info cards at food stations.

5. Avoid possibilities of cross contamination between food items.

6. Consider having antihistamine medications available behind the scenes as options for guest use for relief of symptoms if requested or required.

Most guests who are aware they have food allergies will be prepared by carrying antihistamine medications or an epi-pen for emergencies, but on the occasion of a reaction where a guest has been caught off guard, it is good knowing they can be provided relief if required.

How We Can Help You

Eventastic is an innovative online platform that enables event organizers to create and promote their event or party online for free! Organizers can easily create and share customizable tickets for their event through social media channels and even add the event ticketing tool directly to their own website if they choose!

Eventastic gives the event planner the option when creating their event tickets to add any question(s) for the attendee to the customizable ticket! This is a great opportunity for the planner to ask guests about any pertinent allergies prior to the event and in turn be allergy conscious for all guests. As guests purchase their event tickets they are prompted to answer the organizers’ question(s) prior to ticket purchase checkout.

Eventastic’s registration and ticketing platform gives party and event planners the opportunity to effectively promote their events with many free feature options and also utilize the opportunity to know more about the prospective guests attending in order to better prepare for the event. Our goal is to provide you the tools to drive event success regardless of your event size or type.

Try it now for free!

 

References:

http://www.webmd.com/allergies/allergy-statistics

http://www.hc-sc.gc.ca/fn-an/securit/allerg/index-eng.php