Build your community, get them together for a fun filled relationship building event. Here are 7 tips for planning a community event!
1. Capitalize on your resources.
Create a free event page on Eventastic and save time and money.
Share your event page across social platforms like Facebook and Twitter. We provide you a custom link which you can email or share across any social platform as well. Having an event web page has many features that may be beneficial for your event such as
- *individual tickets or packaged ticketing capabilities
- *fundraising and charity donation options
- *silent auction capability
- *sell goods and services
- *video messaging
- *photo sharing technology
- *social media marketing
- *sub event functionality and more
Enlist the help of others!
In addition to leveraging a free event page, it is also important to enlist help from people within your association or group. Put the right people in charge of the right task. For example if you know of a foodie, put them in charge of the food.
2. Promote. Promote. Promote.
Tackle promotion from all angles, the more people who know about your event the better your turnout will be.
Amplify your promotions with Eventastic. Create an event page and attach links to your Twitter handle, Facebook page, event Hashtag and more.
Tip: It always helps to mention there will be food!
You can also enlist the help of a promotional crew in the form of an EventRep. Have them earn a percentage of sales for each attendee they recruit. Eventastic offers functionality that helps event planners manage and track each promotional representative.
3. Boost the atmosphere before guests arrive.
Add videos, photos and fun features to your event page to increase excitement!
If you have auction items put them on your event page before the event so guests can be intrigued by the selection.
4. Keep the kids entertained.
Entertainment for kids doesn’t need to be complex or costly.
Entertainment could range from actual games such as potato sack races, three-legged races, and egg-and-spoon races, to rented carnival events and bouncy castles to water balloons. Instead of having someone facilitate these events you could also hire a magician, a balloon artist, a face painter, or any other kid-friendly performer.
Use photos and video to promote the activities in advance. Upload a YouTube video of the star act or activity to generate excitement!
5. Plant conversation starters.
Have some of your most sociable associates placed strategically around the event.
Ask them to help keep things lively and fun by talking to guests and improving the overall atmosphere. They can even define the atmosphere by commenting on your event page how excited they are to be attending!
6. Ask for feedback.
Ask your RSVPs how they heard about the event, so you can see what promotional tactic worked. Ask attendees to use the comment section on your event page to see what they liked and what could be improved.
7. Say thank you!
Make sure to recognize all those who helped plan the event.
Thank attendees for helping make it such a success. An extra special way to recognize individuals is to create a thank you video and send it via email to gift donors or guests who attended!