A few things to consider when planning a ski trip for a group of friends, family or for business.
Amazing, adrenaline-rushing, indescribable, exhilarating, spectacular are all adjectives that have been used to describe memorable ski trips. Everyone wants the attendees of their ski trip to be using those words when describing their experience on the ski trip you planned!
Plan a group ski trip and generate the experience you are looking for.
Here are a few key factors to consider to help you get there:
Number of Participants – The number attending the ski trip may directly relate to the amount of work you’ll need to do. You may want to consider using a small decisive committee to help plan. Everyone attending will need coordination and direction.
Age of Participants – The age of the group will be relevant in your planning. A very young mix or a more elderly group probably will not have the stamina to ski all day and will need other options for down time, such as:
- 1. T.V. available for movies, sports games, video games, etc.
- 2. Available music channels
- 3. Board Games or puzzles
- 4. Access to an indoor pool or spa
Venue – Having the option to ski into the chalet is best in my experience. Not having to load all the equipment in vehicles and then drive there and back is optimal. Having kitchen facilities, lounging area, multiple bedrooms and more than one bathroom are preferred features that create a positive experience for everyone. Remember to ask for details on the rental such as:
- 1. included kitchen appliances
- 2. size and number of beds
- 3. bedding available
- 4. toiletries
- 5. parking
- – and so on
Cost – Generally, the more you get with the venue in terms of assets and the closer to the hills, the more you pay. The larger and nicer the venue, again, the more you pay. Knowing your guests limits and staying within their means is respectful.
Being knowledgeable of ski resort fees or additional charges is helpful to your guests prior to the trip and any possible day pass/lift ticket ‘deals’ to be had is information worth sharing. Sometimes being able to rent during the week rather than weekends might also be more cost effective.
Level of Expertise – Knowing your guests’ expertise is very helpful when planning a ski trip. Most resorts cater to all levels of skill but knowing all invitees are quite experienced and will spend most of their time on the black diamonds will be relevant to where you choose to book. Knowing where most of the group’s time will be spent will ease the planning for evening activities.
Food – There are usually a few options at a ski resort for restaurants and there are also usually restaurants in communities close by but knowing what’s available, proximity and costs are important. Having kitchen facilities in your chalet allow for potluck options.
If children are attending, having kid friendly food available 24/7 is a must; when children get whiny, their parents get whiny. Having separate meal times for the kids can also be a great option. It increases the meal times but it also decreases the caliber of the task allowing both the adults and kids to enjoy their meals.
Communication – Communication is key when getting this event off the ground and running. Eventastic will make it easy for you to:
- – Communicate the caliber of the trip including costs
- – Get RSVP commitment from everyone
- – Simplify being reimbursed for the trip
- – Sort out scheduling, meals, travel and entertainment options with easy conversations
On top of that everyone can share their photos by uploading them to the event. You can even watch the day’s slideshow after dinner!
Taking these things into consideration when planning your group ski trip will help to ensure everyone has a positive experience, you’ll enjoy the planning experience and you’ll get rave reviews.